Privacy Notice - Data Protection Act 1998
How We Use Pupil Information
We Moorlands Primary School are a data controller for the purposes of the Data Protection Act. We process personal information from you and may receive information about you from your previous school, local authority, the Department for Education and the Learning Records Service. We hold this personal data to:
- Support your learning;
- Monitor and report on your progress;
- Provide appropriate pastoral care, and
- Assess how well we are doing.
This information will include their contact details, national curriculum assessment results, attendance information 1, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.
We will not give information about you to anyone without your consent unless the law and our policies allow us to.
We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).
We may share anonymous information from time to time with the Government for research purposes only. You will not be able to be identified from this anonymous data; it simply helps us improve our targeted services for children and families. The anonymised data is handled securely.
DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.
Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.
For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract
For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received
If you need more information about how the LA and DfE store and use your information, then please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data
If you cannot access these websites, please contact the LA or DfE as follows:
Information Access Officer
Telephone: 01484 221000
Ministerial and Public Communications Division
Department for Education
Telephone: 0370 000 2288
1 Daily attendance information is NOT collected as part of the Census for the Department for Education for the following pupils / children - a) in Nursery schools; b) aged under 4 years in Maintained schools; c) in Alternative Provision; and d) in Early Education and Childcare Provision. However attendance is recorded and monitored within the individual Schools / Settings and may be sent to the Local Authority.